Team Secretary/Receptionist

A brilliant opportunity has arisen for an experienced Team Secretary/Receptionist to join a reputable Investment Firm based in the West End on a permanent basis. Applicants must have experience within a similar style role within the financial services sector.

Duties will include:

  • Being first point of contact on the phone, answering calls, dealing with enquiries and picking up calls when other members off staff are away from the desk or otherwise engaged
  • Supporting Directors with complex and international travel
  • Diary management for Directors
  • Booking and organising of meetings
  • Managing the meeting rooms and the diary
  • Setting up the meeting rooms
  • Meeting and greeting clients and guests on arrival
  • Ordering stationery and office/kitchen supplies
  • Managing the printing equipment and ordering any necessary supplies
  • Assisting with archiving
  • Dealing with incoming and outgoing mail as well as liaising with couriers and managing deliveries
  • Ensuring all the facilities in the communal areas are well stocked and in working order
  • Managing the phone list and database and ensuring it is kept up-to-date
  • Updating supplier list

Person Specification:

  • Comfortable working within a fast-paced environment
  • Prior experience within a similar role within the financial services sector
  • Self-motivator
  • Ability to use initiative
  • Determined
  • Well presented
  • Good knowledge of MS Office
  • Mature and professional approach
  • Confident liaising with all levels of seniority

This is a great role within a well-established and friendly company. The hours for this role are 9am-5pm. Salary is up to £35,000 per annum (depending on experience) plus benefits and bonus.

Lily Shippen specialise in PA and administration recruitment across London, Manchester and Leeds. Typical roles include Receptionists, Team Assistants, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with Lily Shippen, please do not hesitate to contact your consultant directly.

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